Years ago, using an electronic invoicing system was simply an option. However, since the mandatory nature of the matter came into force, it has become essential to have specialized platforms. Faced with this, the following concern arises Small Practices Medical Billing Services, how to choose an electronic invoicing system that responds to the needs of your company? Next, we give you lights on it.
Electronic invoicing has revolutionized the Chilean tax system, streamlining the processes related to this and other types of Electronic Tax Documents (DTE). Thanks to this innovation in tax matters, it has been possible to establish a greater order and a series of advantages that directly benefit taxpayers. Among the main ones are:
1) Saving time, as it is no longer necessary to go to the SII offices to do paperwork. Today, everything is through the Internet.
2) Saving resources, since it is not necessary to print the documents or send them. The requirement for three hard copies has been left behind.
3) Backup files, since they are done electronically and you can get a copy of them every time you need it.
4) Optimize processes, since the relationship with customers no longer depends on papers that could be corrupted or lost. Thus, electronic invoicing generates greater trust among taxpayers.
So far, electronic invoicing is a solution that delivers great benefits. However, doubts arise when choosing a specialized platform.
What should you evaluate when choosing an electronic invoicing system?
You have surely wondered how to choose the right electronic invoicing software for your company and, if so, we recommend that you consider the following points before making a decision:
1. Volume of DTE
One of the main aspects to evaluate when you think about choosing an electronic invoicing software is the amount of DTE that can be issued. This, because the amount of monthly documents you generate is directly related to the level of activity of your company.
Seen in another way, if in the effort to reduce costs, you lean towards a software with a limited capacity for invoices to be issued, you could find yourself tied up before the quota of the platform is renewed. Then, it is best to analyze the flow of invoices issued by your company on a monthly basis and, based on it, choose the solution that best suits this point.
Obviously you will also have to take into account the projected growth and as the above could imply a greater number of documents to be issued per month.
2. Support
Technical support is of the utmost importance when choosing electronic invoice software. This, because in its use doubts could arise that require an expert, so you must consider the quality of the service provided by the operator to choose.
Although the Internal Revenue Service – a free electronic invoicing service – available to taxpayers, its limitations can work against you, mainly because it does not have technical support that allows users to solve doubts. In addition to being limited in terms of the number of documents you can issue.
Therefore, a good tip when evaluating electronic invoicing solutions is to verify the quality of technical support. This way, you will make sure you have help every time you need it.
3. Integration
Although it is a functionality typical of the most advanced accounting software, the integration of the electronic invoicing system with the accounting software could considerably optimize the processes within your company.
For businesses or SMEs that have considered business growth, integration could bring many benefits, mainly because it allows to keep a better order of documents and, with this, minimize the risk of errors when generating balance sheets or presenting accounting books before IBS
4. Budget
Based on the previous points, you can have a certain parameter to evaluate an electronic invoicing software that suits your company. Thus, you will only have to evaluate the budget that your business can allocate to this solution.
Remember that saving resources at this point may mean more expenses in the long run than expected, therefore, consider investing in a robust solution that allows you to calmly and safely carry out the emission of this type of DTE.
Choosing an electronic invoicing software can become a somewhat complex search if you do not know the points to consider. However, with the ones we have just reviewed, you can make an informed choice.